The Ultimate Customize Toolbar Shortcut

If you want to customize the items in your toolbar (and there’s nothing wrong with that), just Command-Option-click the little white pill-shaped button at the top right of your window’s title bar, and the Customize Toolbar dialog will appear, right there in your window. Now you can just drag-and-drop icons onto the toolbar.

 

Keep Your Images in RGB As Long As Possible

When you convert an RGB image to CMYK, you lose flexibility because you’re targeting it to a specific press condition. For example, if you convert to SWOP Coated, you’re assuming the image will end up on a Web offset press with very specific inks, paper type, and paper color. But you’ve limited yourself because you may need that same image on a sheetfed press or later need to repurpose it for on-screen delivery. It’s much better to leave your images in RGB mode as long as possible — even all the way to your page-layout application.

Yes, it really is okay to place RGB images directly into Adobe InDesign or QuarkXPress. Both of these programs have great color management systems that can convert the image to CMYK when you print or export as PDF. In the case of InDesign, the results are typically identical to what you get when you convert in Photoshop! So save yourself time and energy and keep your images in RGB as long as you can.

If your output provider is color management savvy and can handle RGB PDFs, then send them PDF/X3 files (which maintain the original color spaces). If they want CMYK files, then make sure you convert to a CMYK destination when you export your PDF files. For example, exporting as a PDF/X1-a file ensures that all your colors are converted CMYK for your printer. Of course its also a good idea to check with your printer to ensure you are converting the the right kind of CMYK for your print job (SWOP, Sheetfed, etc).

Become the Ultimate Menu Master

Want to really speed things up? How about jumping right to the Apple menu without even clicking the mouse? Just press Control-F2, press Return, and the Apple menu pops down (if you’re using a MacBook, press Function-Control-F2). Oh, but there’s more! Now that you’re in the Apple menu, press the Right Arrow key on your keyboard to move to the other menus (Finder, File, Edit, View, etc.) and the Left Arrow to move back.

Once you get to the menu you want, press Return, then type the first letter of the command you want in the menu and it jumps right there. Now press Return again to choose that command (and you did it all without ever touching the mouse).

Forcing a Document on an App

Sometimes docked apps don’t want to open your document, even though they may be able to, so you have to coax (okay, force) them to give it a try. For example, let’s say you created a document in WordPerfect for Mac a few years back. if you drag that document to Microsoft Word’s icon in the Dock, chances are it won’t highlight (which would be the indication it can open that document). If that happens, just hold Command-Option, then drag the document’s icon to the Word icon in the Dock, and you can force it to try to open that document.

Creating Aliases Without the Word “Alias”

Do you find it as annoying as I do that Mac OS X adds the word “alias” every time you create an alias? (I know, previous versions of the Mac OS did that as well, and it annoyed me there too.) Well, you can bypass the “adding-the-word-alias” uglies altogether by holding the Option and Command keys and clicking-and-dragging the original file outside the Finder window it’s currently in (I usually just drag mine to the desktop).
This creates an alias without the word “alias” attached. (Note: Don’t worry, you’ll still know it’s an alias, because its icon will have a tiny arrow at the bottom left-hand corner.)

Look Inside Multiple Folders Automatically

Need to see what’s inside more than one folder while in List view? Do it the fast way—Command-click on all the folders you want to expand, then press Command-Right Arrow. All the folders will expand at once.
If the file you’re looking for isn’t there, just press Command-Left Arrow (you can do that, because your folders are still highlighted) to quickly collapse them all again.

Searching by Color Label

Besides the visual benefits of having certain files tagged with a Color label, there’s a hidden benefit: You can search for files by their color. For example, let’s say you misplaced an important file for a project you were working on. You can press Command-F to bring up the Find function, and from the top-left pop-up menu, choose Color Label.
Then, click on the color for the files you labeled in that project, and it will instantly find and display all the files with that color. Searching by color—only Apple is cool enough to come up with a search like this!